Formatting APS Journal Articles :: Title Page
The file line provides very basic information regarding the article. This includes the AJP manuscript number, the RPM number (Cadmus "z" number), and the month that the article has been assigned to. There is also direct information as to the journal associated with the article, what type of article it is, and, for certain articles, the specific Call for Papers that it is a part of. If the Call is for Nitric Oxide Inhibitors, for example, then this can be typed in the field provided. Then, determine whether a copyright line is required (usually) and if the article is open access (an option currently available only for Physiological Genomics papers). Finally, the Copy Editor enters in their initials, followed by those of the Art Editor who handled the figures.
At proof stage, much of the information detailed here is shown in the citation header at the top of the pages, although some of it is coding material that Cadmus uses to construct the layout and formatting of the article.
In ABRA, select the «file» function. This opens up a menu. Some of the information may be added automatically, and some you must enter into the selected fields. Regardless, all of the information is important, and all the fields should have something entered into them by the time the manuscript is sent to the printer.
The manuscript number is assigned at the beginning of the article submission process. When entering the Toolkit, there is a prompt asking if you would like to assign the manuscript number to the new document. This is styled as follows: A-xxxxx-yyyy, where A is a letter assigned to each journal (e.g., H for Heart), xxxxx is the number of the manuscript, and yyyy is the year: H-00432-2005.
The RPM number is the number assigned by Cadmus for use with their proprietary RPM database. This is styled as follows: zBB-CCCC, where zBB denotes a code assigned to the specific journal by Cadmus (the z number) and CCCC is the designated Cadmus code for the specific manuscript: zh3-4305.
The month field is pretty self-explanatory: every article is assigned to a month; just pull down the menu and choose the one you want.
Every journal has a code associated with it that is separate from the Cadmus-assigned z number. It is actually pretty self-explanatory as well: the codes used are shorthand versions of the AJP journal name (for example, Heart is «aheart», GI is «agi», etc.). Just choose the appropriate one.
The type of article chosen in the file line is used by Cadmus when they layout and format the paper, so information entered here is reflected in page proofs. There are many different types of articles, and some of them are only used by certain journals. The default type is that of a regular paper. For other types of articles, please see special cases.
If the article is part of a Call for Papers, then provide the exact wording of the Call in the field provided.
This is a very simple yes or no response. For most articles, AJP holds the copyright for all material that it publishes. The exception to this is papers that were created by authors working as employees of the United States federal government.
The quick answer to the copyright question. Look at the affiliations line of the paper. Are any of the authors associated with a specific United States government body (e.g., the USDA), the National Institutes of Health (and their composite institutes, like the National Cancer Institute), or the Department of Veterans Affairs? If the answer is yes, then AJP doesn't hold the copyright because, chances are, federal funding supported the authors' research.
In all other cases, use the default "yes" option for copyright.
Ah, the scientific ethics question: does scientific information belong to the People as a whole (society) or does it belong to the Individual (the authors or to the publishers). This is a subject for debate, but not in the file line. For our purposes, only Physiological Genomics papers require a selection of Open Access. The "no" selection is the current default; just move on.
Enter in your initials in the field provided, so that everyone can see who copy edited the manuscript. Then, enter in the initials of the Art Editor who took care of the figures. If there are no figures, then insert XX for the initials (barring the hiring of an Art Editor named Xavien Xavier).