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Capitalize "The" if it is capitalized in the manuscript correspondence letterhead; e.g., The Center for Hearing Science.
Spell out all acronyms for research institutions. (Use the code if one exists to avoid mispellings.) Acronyms for some American institutions are permitted if the institution uses the acronym in its official name ( e.g., Harbor-UCLA). If in doubt, check the correspondence letterhead. Use the list of institutions as a guideline. Query the author for any acronym used that is not on the list.
Retain company abbreviations such as "Inc.," "Co.," or "Corp." and spell them out.
Affymetrix, Incorporated, Santa Clara, California
Spell out state and country names. Do not abbreviate "University" to "Univ." in affiliations.
Every affiliation must include the city and state (if in the US), or city and country (if not in the US). Delete consecutive repetitions of states or countries.
Delete street addresses.
Delete "United States" or abbreviations such as "USA", "U.S.", etc.
If a branch of a university includes the city name preceded by a comma, do not repeat the city in the address:
good
University of California, San Diego, California
University of California, Davis, California
bad
University of California, San Diego, San Diego, California
However, if the city name is preceded by a preposition such as "at" or "of", repeat the city when writing out the address:
University of Alabama at Birmingham, Birmingham, Alabama
University of Illinois at Urbana-Champaign, Urbana, Illinois
University of Liverpool, Liverpool, United Kingdom
Infrequently, an author may publish independently, that is, not as an affiliate of an institution, in which case use the author's city and state (or country).
If the affiliation line is missing or incomplete, use the corresponding author's mailing address, edit per style, and e-mail or query the author.
Affiliations that are grouped together and share elements should be separated with commas; otherwise, separate affiliations or groups of affiliations with semicolons, even if there are only two. Use "and" to separate the last two affiliations in a series, or if there are only two affiliations given.
If two or more affiliations are located in the same state, you may list the state only once. However, the affiliations should still be separated by semicolons.
different locations (city, state or city, country)
1Department of Physiology, Albany Medical College of Union University, Albany, New York; and 2Department of Physiology, University of South Alabama School of Medicine, Mobile, Alabama 36688
different cities, same state
Department of Medicine, 1Harvard Medical School and Brigham and Women's Hospital, Boston; and 2New England Regional Primate Research Center, Southborough, Massachusetts
same city
Departments of 1Physiology and 2Medicine, Medical College of Wisconsin; and 3Endocrine Research Laboratory, St. Luke's Hospital, Milwaukee, Wisconsin
Leave the hierarchy of organizational units within an affiliation as arranged by the authors.
If more than two individual departments from the same location are listed, you may combine them, unless the names of the departments become confusing:
good
1Departments of Physiology, 2Neurobiology, and 3Anatomy
1Department of Neurobiology and Anatomy and 2Department of Physiology
bad
Departments of 1Neurobiology and Anatomy and 2Physiology
If there are superscripts matching individual affiliations to individual authors, the superscript numbers are roman and are placed before the first word of the affiliation, bumped. Superscripts should be in numerical order in the affiliation line, even if this means they are not in order in the author line.
Galen M. Pieper,1,2,3 Vani Nilakantan,1
Gail Hilton,1 Nadine L. N. Halligan,1 Christopher
C. Felix,4 Bal Kampalath,5 Ashwani K. Khanna,3,6
Allan M. Roza,1 Christopher P. Johnson,1 and Mark B.
Adams1
1Division of Transplant Surgery, 2Free Radical
Research Center, 3Cardiovascular Research Center, 4Biophysics
Research Institute, 5Department of Pathology, and 6Department
of Medicine, Medical College of Wisconsin, Milwaukee, Wisconsin
Maria Maliszewska-Scislo,1,3 Tadeusz J.
Scislo,3 and Noreen F. Rossi1,2
1Departments of Medicine and Physiology, Wayne State University
and 2John D. Dingell Veterans Affairs Medical Center,
Detroit, Michigan; and 3Department of Physiology,
University of Gdansk, Gdansk, Poland
Savio P. D'Souza,1 Derek M. Yellon,1
Claus Martin,2 Rainer Schulz,2 Gerd Heusch,2
Annamaria Onody,3 Peter Ferdinandy,3 and Gary F.
Baxter4
1The Hatter Institute, University College London Hospitals and
Medical School, London, United Kingdom; 2Institute
for Pathophysiology, Universitatsklinikum Essen, Germany; 3Department
of Biochemistry, University of Szeged, Hungary; and 4The
Royal Veterinary College, London, United Kingdom
Do not "Americanize" the name of a university or institution, even if it contains the name of a foreign city. For example:
Universität München, Munich, Germany.
If the author requests that names in a foreign affiliation be set lowercase, we allow it; however, standard APS style is to capitalize all proper words in an affiliation line.
Be careful when deleting foreign street addresses. Look for numbers and words such as Rue, Calle, Strasse, Via, etc. Check a foreign dictionary if you are not sure. Japanese addresses may be particularly challenging.
Some tips for commonly made changes:
Some helpful resources for domestic and foreign addresses:
Use the «aff» code to begin the affiliation line.
The text of the affiliation line should be set in italics, except for any superscripted numbers linking an affililation to an author -- those should be roman. CodeCheck will automatically make any adjustments as necessary, but you should check your own work in any case.home » parts of the manuscript »
last edited 06/07/05